MINUTES
OF THE BOARD OF TRUSTEES
SPECIAL MEETING
Southwestern Community College
October
28, 2003, 6:00 P.M. - SCC Campus
Attending:
Trustees
|
|
College
Staff |
|
Paul
Holt
Earl Hooper
Harvey Hyatt
Mary Jane Letts
Ed Madden
Quayle Neslen |
Pete Penland
Amy Potts
Jerry Sutton
Jan Unger
Kate Welch
|
Cecil
Groves
Sharon Grasty
Janet Burnette
Jim Campbell
Gene Couch
|
Connie
Haire
Dwight Wiggins
Delos Monteith
Chuck Reece
George Stanley |
The
Board of Trustees of Southwestern Community College met for its
regular quarterly meeting, with dinner preceding the meeting at
6:00 p.m. on October 28, 2003.
Preceding
dinner, Dr. Groves introduced new employees, Mary Bradley, Peter
Buck, Barrie Rogers, Tamra Sommers, Sherry Tilson and Philip Weast.
Vice
Chairman Harvey Hyatt called the meeting to order at 7:02 p.m.
Mr.
Penland made a motion to approve the minutes of the quarterly
meeting of July 22, 2003 and the special meeting of August 26,
2003 as mailed. Mr. Holt seconded the motion which carried.
REPORTS
OF OFFICERS:
President
- Cecil Groves
Dr.
Groves introduced Delos Monteith, Institutional Research and Planning
Officer. He commended Mr. Monteith for the outstanding job he
performs for the college in the area of planning and research.
Mr. Monteith gave a brief overview of the various survey instruments
used by the college and distributed a packet of sample surveys.
He noted that some surveys are designed to provide feedback in
order to meet North Carolina Community College System requirements;
but, all surveys administered by the college are designed to give
feedback in order to improve its services and programs.
Business
Services - Janet Burnette
No
report.
Continuing
Education - Dwight Wiggins
No
report.
Instructional
Services - Gene Couch
Vice
President Couch reported two external site visits were recently
conducted for the Cisco Technology and Massage Therapy programs.
The Health Sciences division hosted a leadership program for approximately
200 students on October 16. As a result of the Noel-Levitz consultations
and planning workshops conducted last year, college retention
efforts were intensified and a college-wide enrollment and retention
plan was implemented. A recent report has shown those efforts
are producing an increase in the percentage of student retention.
Student/Institutional
Development - Connie Haire
No
report.
Technology/Telecommunications
- Jim Campbell
Vice
President Campbell gave an update on the status of the BalsamWest
FiberNET project and showed samples of the conduit being installed.
The project is progressing well and fiber is currently in place
between the college and Western Carolina University and the college
and Hwy 441 to the Drake building. Construction will be underway
next week to link the Drake building to the SCC Public Safety
Training building in the Macon County Industrial Park.
CURRICULUM
AND STUDENT SERVICES COMMITTEE
Vice
President Wiggins reviewed the Summer Term 2003 Continuing Education
Enrollment Report (V A 1-a). Enrollment is up significantly over
last summer.
Vice
President Couch presented the Fall 2003 Distance Learning Report
(V B l-a) and gave a synopsis of the distance learning courses
offered at the college. There has been significant growth in the
number of courses offered via distance learning and enrollment
in the courses continues to increase.
Dr.
Couch gave an update on the status of three new program initiatives
which debuted this fall - Surveying, Practical Nursing and Evening/Weekend
Nursing.
Vice
President Haire provided a quarterly update on activities and
highlights for the Student and Institutional Development area
(V C 1-a). Dr. Haire presented the new college viewbook, folder,
and Student Support Services Handbook.
FINANCE
AND CAMPUS IMPROVEMENTS COMMITTEE
Vice
President Burnette reviewed the Local Revenue Analysis (VI A-1)
and State Current Expenditures (VI A-2) for the period ending
September 30, 2003.
Ms.
Burnette reviewed the Purchasing Changes (VI A-3). This change
to the college purchasing procedure was necessary in order to
reflect current costs.
Ms.
Burnette presented the Budget Transfers/Amendments (VI B-1). Mr.
Unger made a motion that the Budget Transfers/ Amendments be approved.
Mr. Penland seconded the motion which carried.
Ms.
Burnette presented the Budget Request (VI B-2) for approval. Mr.
Sutton made a motion that the Budget Request be approved. Mr.
Penland seconded the motion which carried.
Ms.
Burnette presented the Budget Resolution (VI B-3) for approval.
Mr. Holt made a motion that the Budget Request be approved. Mr.
Sutton seconded the motion which carried.
Dr.
Groves presented the Leave/Absences Policy (VI B-4)for approval.
Dr. Neslen made a motion that the Leave/Absences Policy be approved
with the stipulation that the approval is for one year only and
the policy would be reviewed after one year. Mr. Holt seconded
the motion which carried.
Mr.
Reece presented the North Carolina National College Savings Program
(VI B-5) for approval. Mr. Unger made a motion that the North
Carolina National College Savings Program be approved. Mr. Penland
seconded the motion which carried.
EXECUTIVE
COMMITTEE
George
Stanley provided an update on property acquisition and building
projects. An alternative site for the Cashiers Center has recently
become available. College administration is currently evaluating
the property at the request of the Jackson County manager. The
site may be more suitable for the center than the site considered
previously
Plans
for the new Macon County campus are proceeding well. Mr. Stanley
reviewed diagrams of the proposed cut and fill for the site and
design layout. Representatives from Bowers, Ellis & Watson
Architects, PA recently met with college personnel to solicit
input on design of the building. They also accompanied college
administrators on a recent visit to Columbia, SC to tour a similar
facility at Midlands Tech. The college has been very impressed
with Bowers, Ellis & Watson thus far and Dr. Groves expressed
his appreciation to the Board of Trustees for their selection
of the firm.
Mr.
Sutton made a motion that the additions to the Full-Time Employee
List (VII B-l) be approved. Mr. Penland seconded the motion which
carried.
Ms.
Welch made a motion that Additions to the Part-Time Employee List
(VII B-2) be approved. Mr. Sutton seconded the motion which carried.
Dr. Groves presented the North Carolina Department of Transportation
Resolution (VII B-3) for approval. Mr. Unger made a motion that
the North Carolina Department of Transportation Resolution be
approved. Ms. Letts seconded the motion which carried. Mr. Holt
abstained from the vote.
Mr.
Stanley presented the Utility Right of Way for approval. Mr. Holt
made a motion that the Utility Right of Way be approved. Mr. Hooper
seconded the motion which carried.
Chairman
Earl Hooper presented the slate of proposed officers of the Southwestern
Community College Board of Trustees for 2004 from the Nominating
Committee consisting of Terry Bell, Earl Hooper, and Kate Welch.
The committee recommended Conrad Burrell for Chairman, Pete Penland
for Vice Chairman, and Cecil Groves for Secretary. No nominations
were received from the floor.
Mr.
Holt made a motion that the nominations be closed. Mr. Sutton
seconded the motion which carried.
Mr.
Holt made a motion that the recommended slate of officers be approved.
Dr. Neslen seconded the motion which carried.
Dr.
Groves reported that Jeffrey Postell will be the featured speaker
at the NCACCT Seminar Opening Luncheon on October 30 in Raleigh.
Trustees Terry Bell and Ed Madden will be attending the event.
Dr. Haire announced that Jeffrey has made application and plans
to attend Southwestern to further his education.
Dr.
Groves reminded the Trustees of the SCC Foundation 30th Anniversary
dinner on October 30. Next year the college will celebrate its
40th anniversary and Dr. Groves asked the Trustees to give consideration
to a possible name change for the college. Discussion will be
held on this possibility at the next quarterly Board of Trustees
meeting in January.
Ms.
Welch gave a report on the highlights of the ACCT 2003 Annual
Convention held during September in Denver, Colorado. Ms. Welch
noted the convention was very worthwhile. Dr. Groves and Chairman
Burrell also attended the event.
Mr.
Holt made a motion that the Board enter Executive Session at 8:32
p.m. for the purpose of discussing real property acquisition in
accord with G.S. 143-318.11(a)(5). Mr. Hooper seconded the motion
which carried.
The
Board returned from Executive Session at 8:50 p.m.
Dr.
Neslen made a motion to adjourn. Mr. Hooper seconded the motion
which carried.
The
next quarterly Board of Trustees meeting is scheduled for Tuesday,
January 27, 2004.
The
meeting adjourned at 8:50 p.m.
/s/______________________________ |
/s/_____________________________ |
Conrad
Burrell, Chairman
Board of Trustees |
Cecil
L. Groves, Secretary
Board of Trustees |
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